Claim Exempt on Federal Income Taxes

Claim Exempt on federal income taxWhen I look at my paycheck, especially when its a check where I worked a ton of overtime, I am always saddened by the federal income tax line.  I wouldn’t mind so much if I actually owed them the money, but at the end of the year I end up getting all of it back.  Claiming exempt from federal income tax requires pre-planning and an understanding of tax brackets, deductions and credits.  To claim exempt on federal income taxes the IRS requires that two criteria be met:

“1. For the prior tax year, you had a right to a refund of all federal income tax withheld because you had no tax liability, and

2.For the current tax year, you expect a refund of all federal income tax withheld because you expect to have no tax liability.”

These instructions can easily be misinterpreted. I have known people who have read this to say if they got a refund last year, then they can claim exempt this year. This interpretation can lead to some stiff IRS penalties.  The only way to claim exempt is to have a refund equal to or greater than the total amount of money withheld, and to expect the same for the next tax year, meaning if they withheld no money from you at the end of the year you would not have to write them a check.

As of 5/9/14 the IRS has issued $272,473,000,000 in refunds to 101,176,000 taxpayers with an average refund amount of $2,693. I don’t know about you, but I would be much happier having an extra $225 a month on my paycheck instead.

People Who Should Claim Exempt on Federal Income Taxes:

Group 1: Low to Moderate Earners With Kids:
The vast majority of people who receive the earned income credit end up with a net tax payment from the federal government.  I have met several people who despite receiving a large earned income credit and child tax credit claim “0″ on their federal withholding, in order to get a larger refund at the end of the year.  If a low earner claims 0 and pays in $1,000 in federal income tax throughout the year, but would receive $3,000 for Earned Income Credit, that person would have essentially let the government borrow $1,000 interest free. It doesn’t sound like a lot, but for someone earning $20,000 a year with a kid the extra $20 a week or $80 a month that would be in her pocket could make a real difference.

Group 2: Variable Income Earners:
I frequently earn a large amount of money in a short amount of time from my employers. The nature of my work requires 72 – 84 hour weeks, which greatly increases my paychecks. Since the work is seasonal, I don’t make that kind of money all year round, but the IRS certainly feels that I do.  If I earn $2,000 in a week, the IRS assumes I earn $100,000 a year and taxes me accordingly. In recent years I have had a tax liability, but a small one, while my withholdings have been several thousand dollars, even after claiming a high exemption number.

In order to be able to claim exempt variable income earners such as myself need to run the numbers and ensure that enough money is going into tax adjustments such as HSA and IRA accounts to allow for a zero tax liability. NOTE: This strategy only makes sense in a select income range, depending on an individuals personal saving rate and goals. I use my more in depth tax planning spreadsheet to figure out what my tax liability will be every year.

Claim Exempt on Federal Income Taxes

As you can see the math works up until a point, but as gross income increases it becomes much more difficult to hit the needed adjustments.  This is a simplified version and it is possible that using other credits/deductions people can get to zero.  My point is that for most people putting such large percentages of income into tax advantaged accounts is a difficult thing to do and may not make the most sense for everyone.  Just because you can get to zero doesn’t necessarily mean you should.  Balancing between Traditional and Roth accounts is important, and other goals like paying off the house may impact the amount of money it makes sense to put into tax deferred plans.  Check out the book How to Pay Zero Taxes 2016: Your Guide to Every Tax Break the IRS Allows to find more ways to reduce your taxable income.

So you can’t claim exempt on federal income taxes, but too much is still being withheld?

It’s difficult to get the variables just right so that no income

tax is owed for a lot of middle income households.  If claiming exempt just isn’t possible, there are still ways to have the IRS take a smaller bite if you are still getting a sizable refund every year.

Analyze your W-4 form.  Using the example of a married couple with 2 kids, I can see how someone would simply write in Married and 4 on the W-4 form and send it in.  This could be a big mistake.  In a way I am spoiled because I fill out new W-4 forms every year, even though I return to work for the same employer. I think most people who have a normal job probably filled it out once and never look at the thing again, how long has it been since you have seen a W-4 form?

Upon a deeper inspection of the W-4 form, it is possible for a family to claim a much larger number of exemptions than simply the number of people in the household. Since the median household income is around $51,000 in this country, most households with children will qualify for the child tax credit, providing for an extra 4 allowances for a family with 2 children.

Federal Income Tax W4

Just by going more in depth on page one, most filers in this scenario should be able to claim at least 8, possibly 9 if they pay for daycare expenses.  This jump is huge, going from claiming 0 or 4 to claiming 8 results in a big increase in your weekly paycheck, it will be a smaller refund at the end of the year, but a dollar today is worth more than a dollar next spring.

Moving on to page 2 of the W-4 form, which to be honest I had never paid attention to before, provides even more possible allowances. For people who itemize or make large adjustments, such as IRA and HSA deductions, additional allowances can be claimed. Essentially 1 allowance is given for every $3,950 in adjustments or in itemized deductions greater than the standard deduction. Depending on your savings rate this can add a few more allowances on the W-4 form, possibly pumping the total into the double digits.

Federal Income Tax W4

For most people I think it makes sense to try to limit the amount of money paid into the IRS through withholdings. I highly recommend against anyone trying to inflate this number to not have taxes taken out if they believe taxes will be owed at the end of the year.   I personally would rather pay one check to the IRS at the end of the year, however I would hate to owe them money that I don’t have.

Using the IRS as a Bank Account?

There are even some people who don’t trust themselves with their own money and would rather claim 0 and let the federal government hold onto it for them, allowing them to get a big refund at the end of the year and use it for large purchases. The W-4 form even has a line on it asking if you’d like them to hold more of your money than your typical withholding from each check! I think its great that these people identify that they are bad at savings, but I think they are putting too much trust in the Federal Government.  With what congress demonstrated this year, I would be hesitant to use them as a bank.  Returns for most people were only delayed by a week or two, but what if it was a month, or 2 months, or 6 months?  I just don’t like having my money out there.

I think a better solution would be to automate your finances.  Most employers who offer direct deposit will offer to put money into multiple accounts.  Have an entirely separate savings account, even at a different bank than your primary checking account, and have X% from each paycheck routed into it.  Have this amount be equal to the amount not being loaned to the feds by increasing withholding allowances on the W-4 form. If you think having two bank accounts is a pain to keep track of, try signing up for Personal Capital.  They put all your bank accounts together to give an accurate picture of your total income, spending, and savings.  Mrs. C. and I have 5 different accounts, which all get put together by Persona Capital, and best of all, it’s free.  Here’s a screenshot of our page on Personal Capital.

Personal Capital July

When was the last time you adjusted your W-4 form? Would you rather have your money now or get a large refund at the end of the year?

Category: Paycheck

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